Rural Development (Financial Assistance) Regulations (Northern Ireland) 2001

The Department of Agriculture and Rural Development, being a Department designated[^f00001] for the purposes of section 2(2) of the European Communities Act 1972[^f00002] as regards measures relating to the operation of the Structural Funds and matters relating to the promotion of rural development, in exercise of the powers conferred on it by the said section 2(2) and of every other power enabling it in that behalf, hereby makes the following Regulations:

Citation and commencement

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These Regulations may be cited as the Rural Development (Financial Assistance) Regulations (Northern Ireland) 2001 and shall come into operation on 29th October 2001.

Interpretation

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• (1) The Interpretation Act (Northern Ireland) 1954[^f00003], except section 20(2) and (3), shall apply to these Regulations as it applies to an Act of the Northern Ireland Assembly.

• (2) In these Regulations—

• “agent” means a person authorised in writing by the Department for the purposes of this regulation and regulations 3 to 8 and 11 to 17;

• “application” means an application made pursuant to regulation 4;

• “approved operation” means an operation which has been approved by the Department or an agent and “approve” and “approval” are to be construed accordingly;

• “authorisation”, in relation to an agent, means an authorisation in writing under this regulation;

• “authorised person” means a person authorised by the Department, either generally or specially, to act under regulation 9 and includes any official of the Commission who accompanies such an authorised person;

• “beneficiary” means a person who has been granted approval for an operation;

• “the Commission” means the Commission of the European Communities;

• “Community assistance” means assistance from the Guidance Section of the European Agricultural Guidance and Guarantee Fund or the European Regional Development Fund granted pursuant to the Community legislation;

• “the Community legislation” means the instruments listed in the Schedule;

• “Council Regulation 1260/1999/EC” means Council Regulation (EC) No. 1260/1999 of 21 June 1999 laying down general provisions on the Structural Funds[^f00004];

• “the Department” means the Department of Agriculture and Rural Development;

• “electronic communication” has the same meaning as in the Electronic Communications Act 2000[^f00005];

• “financial assistance” means an amount paid or payable under these Regulations;

• “operation” means an investment, plan, project or action which is the subject of an application; and

• “statutory provision” has the same meaning as in section 1(f) of the Interpretation Act (Northern Ireland) 1954[^f00006].

• (3) A reference in these Regulations to anything done in writing or produced in written form includes a reference to an electronic communication which has been recorded and is consequently capable of being reproduced.

Assistance for rural development

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• (1) The Department or an agent may pay financial assistance to a beneficiary towards expenditure incurred or to be incurred by him in connection with any approved operation.

• (2) The Department may make funds available to an agent to enable him to pay financial assistance under paragraph (1).

Applications for approval of operations

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An application for the approval of an operation shall be made in such form and contain such information as the Department or an agent may reasonably require.

Approval of operations

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• (1) The Department or an agent may—

• (a) refuse to approve an operation for the receipt of financial assistance; or

• (b) approve an operation in whole or in part, unconditionally or subject to such conditions as it may determine,

but it may not approve an operation unless it is satisfied that—

• (i) the operation is in accordance with the Rural Development Programme Strategy 2001 – 2006 published on 1st September 2001 by the Department[^f00007]; and

• (ii) the operation is eligible for Community assistance.

• (2) The Department or an agent may vary an approval by varying any condition to which it is subject, or by imposing conditions.

• (3) Before the Department or an agent decides to refuse approval for an operation under paragraph (1) or to vary an approval under paragraph (2), it shall—

• (a) give the applicant or beneficiary, as the case may be, notice in writing of its proposed decision with a statement of its reasons;

• (b) give that applicant or beneficiary an opportunity to make written representations within such time as the Department or, as the case may be, the agent considers reasonable; and

• (c) consider any such representations.

• (4) An approval or variation under this regulation shall be in writing.

Claims

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A claim for financial assistance shall be made at such time and in such form and be accompanied by such information as the Department or, as the case may be, an agent reasonably may require.

Payment

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• (1) The Department or an agent may pay financial assistance by payment of a single lump sum or by instalments.

• (2) Payments under paragraph (1) may be made—

• (a) at such time or times as the Department or, as the case may be, the agent thinks fit; and

• (b) subject to such conditions as the Department or, as the case may be, the agent reasonably may determine.

Information

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• (1) A beneficiary shall supply the Department or an agent with such information about an approved operation as the Department or the agent reasonably may require.

• (2) Where the Department or an agent requires such information, the beneficiary shall supply the Department or agent with it within such period as the Department or agent reasonably may determine.

Powers of authorised persons

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• (1) An authorised person may at all reasonable times, on producing, if so required, some duly authenticated document showing his authority, enter on any land, other than land used solely for the purpose of a dwelling-house—

• (a) to which an application or approved operation relates; or

• (b) on which he has reasonable grounds to believe that documents or equipment relating to an application or approved operation are being kept,

for any of the purposes mentioned in paragraph (2).

• (2) The purposes referred to in paragraph (1) are—

• (a) inspecting the land or equipment to which the application or approved operation relates;

• (b) verifying the accuracy of any information provided by an applicant or beneficiary relating to an application or approved operation; and

• (c) determining whether or not a beneficiary has complied with the conditions of an approval.

• (3) An authorised person who has entered any land under paragraph (1) may—

• (a) inspect the land and any document, record or equipment on it which he reasonably believes relates to an application or approved operation;

• (b) require the applicant or beneficiary or any employee, servant or agent of such applicant or beneficiary, to produce, or secure the production of, any document or supply any additional information in his possession or under his control relating to the application or approved operation, as the case may be;

• (c) where any document or other record relating to any application or approved operation is kept by means of a computer, have access to any computer and any associated apparatus or material which is or has been used in connection with that document or record;

• (d) require copies of or extracts from any such document or other record to be produced; and

• (e) seize and retain any document or other record which he reasonably believes may be required as evidence in proceedings under these Regulations, and if it is recorded otherwise than in a form in which it is legible or can be taken away, require it to be produced in a form in which it is legible or in which it can be taken away.

• (4) An applicant or beneficiary or any employee, servant or agent of such applicant or beneficiary shall give an authorised person all reasonable assistance in relation to the matters specified in paragraphs (1) to (3).

• (5) An authorised person entering any land under paragraph (1) may take with him such other persons as he considers necessary and paragraphs (3) and (4) apply to such persons when acting under the instructions of an authorised person as if they were authorised persons.

Record keeping

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• (1) A beneficiary shall keep any invoice, account or other document relating to an approved operation for the period of six years beginning with the day on which the last payment of financial assistance under these Regulations is made to him in connection with that operation, subject to paragraphs (2) and (3).

• (2) If the beneficiary transfers the original of any such document to another person in the normal course of business, he must instead keep a copy of that document for that period.

• (3) Paragraph (1) does not apply if the document has been removed by an authorised person under regulation 9(3)(e).

Breaches of obligations

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Where—

• (a) any information furnished to the Department or an agent by the beneficiary is false or misleading;

• (b) the beneficiary breaches any of the conditions of an approval; or

• (c) the beneficiary breaches any requirement to which he is subject under these Regulations,

the Department may exercise the powers contained in regulation 13.

Other cases in which recovery etc. powers apply

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The Department may exercise the powers contained in paragraphs (1)(a) and (1)(b) and paragraph (2) of regulation 13 where—

• (a) there has been a material change in the nature, scale, costs or timing of the approved operation;

• (b) the approved operation has been or is being delayed, or is unlikely to be completed;

• (c) the whole or part of the payment of financial assistance in connection with an approved operation would duplicate assistance provided or to be provided out of monies made available by or under any statutory provision or by a body exercising public functions within the United Kingdom,

and for the purposes of paragraph (c), a payment duplicates such assistance if it would be paid for the whole or part of an approved operation, in respect of which that assistance had already been paid.

Department’s powers

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• (1) Where regulation 11 or 12 applies, the Department may exercise such of the following powers as are conferred on it by those regulations—

• (a) to withhold, or to direct the agent to withhold, the whole or any part of the financial assistance payable to the beneficiary;

• (b) to recover on demand, or to direct the agent to recover on demand, the whole or any part of any amount of financial assistance already paid to the beneficiary; and

• (c) to require, or to direct the agent to require, the beneficiary to pay to the Department or, as the case may be, to the agent an additional sum equal to no more than 10% of the financial assistance paid or payable to the beneficiary.

• (2) Where the Department takes any step specified in paragraph (1) the Department may also serve in writing or direct the agent to serve in writing on the beneficiary by post at his last known address a notice suspending or terminating the approval.

• (3) Where, under paragraph (2), the Department or, as the case may be, the agent treats the approval as terminated, the Department may—

• (a) by notice in writing served on the beneficiary by post at his last known address prohibit the beneficiary from making an application for such period (not exceeding two years) from the date of the termination as may be specified in the notice; or

• (b) direct the agent to serve a notice in writing on the beneficiary by post at his last known address prohibiting the beneficiary from making an application for such period (not exceeding two years) from the date of the termination as may be specified in the notice.

• (4) Before taking any step specified in paragraphs (1) to (3), the Department shall—

• (a) give the beneficiary a written explanation of the reasons for the step proposed to be taken;

• (b) afford the beneficiary an opportunity to make written representations within such time as the Department considers reasonable; and

• (c) consider any such representations.

Recovery of interest

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• (1) If the Department decides to recover, or to direct an agent to recover, any amount under regulation 11 or 12, it may also recover on demand, or as the case may be, direct an agent to recover on demand interest on the amount to be recovered, and the rate of interest shall be one percentage point above LIBOR on a day to day basis.

• (2) For the purposes of this regulation, “LIBOR” means the sterling three month London interbank offered rate in force during the period between the date on which the Department or, as the case may be, the agent makes the payment to be recovered and the date on which the Department or, as the case may be, the agent recovers the payment.

• (3) In any proceedings relating to the recovery of such interest, a certificate of the Department stating the LIBOR applicable during a period specified in the certificate shall be conclusive evidence of the rate applicable in the specified period if the certificate also states that the Bank of England notified the Department of that rate.

Compliance with directions

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An agent shall comply with any direction of the Department under regulation 13 or 14.

Breach by an agent of his authorisation

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• (1) Where an agent breaches any of the conditions of his authorisation, the Department may—

• (a) withhold funds from the agent; and

• (b) recover on demand the whole or any part of funds already made available to the agent.

• (2) Before taking any step specified in paragraph (1), the Department shall—

• (a) give the agent a written explanation of the reasons for the step proposed to be taken;

• (b) afford the agent an opportunity to make written representations within such time as the Department considers reasonable; and

• (c) consider any such representations.

Recovery of payments

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In any case where an amount falls to be paid to the Department or an agent by virtue of (or by virtue of action taken under) these Regulations, the amount so falling to be paid shall be recoverable as a debt.

Offences and penalties

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• (1) A person is guilty of an offence if—

• (a) for the purposes of obtaining financial assistance for himself or any other person he knowingly or recklessly makes a statement which is false or misleading in a material particular; or

• (b) he intentionally obstructs an authorised person (or a person accompanying him and acting under his instructions) in the exercise of his powers under regulation 9.

• (2) A person who is guilty of an offence under this regulation is liable—

• (a) in the case of an offence under paragraph (1)(a)—

• (i) on indictment, to a fine; or

• (ii) on summary conviction, to a fine not exceeding the statutory maximum; and

• (b) in the case of an offence under paragraph (1)(b), to a fine not exceeding level 3 on the standard scale.

• (3) Where an offence under this regulation committed by a body corporate is proved to have been committed with the consent or connivance of, or to be attributable to any neglect on the part of, a director, manager, secretary or other similar officer of that body or any person who was purporting to act in such a capacity, he is also guilty of the offence and liable to be proceeded against and punished accordingly.

• (4) Where the affairs of a body corporate are managed by its members, paragraph (3) applies to acts and defaults of a member in connection with his management functions as if he was a director.

SCHEDULE — Meaning of “Community Legislation”

1

Council Regulation (EC) No. 1260/1999 of 21 June 1999 laying down general provisions on the Structural Funds (O.J. No. L161, 26.6.1999, p. 1).

2

Regulation (EC) No. 1783/99 of the European Parliament and of the Council of 12 June 1999 on the European Regional Development Fund (O.J. No. L213, 13.8.1999, p. 1).

3

Council Regulation (EC) No. 1257/1999 of 17 May 1999 on support for rural development from the European Agricultural Guidance and Guarantee Fund (EAGGF) (O.J. No. L160, 26.6.1999, p. 80).

4

Commission Regulation (EC) No. 1750/1999 of 23 July 1999 laying down detailed rules for the application of Council Regulation (EC) No. 1257/1999 of 17 May 1999 on support for rural development from the European Agricultural Guidance and Guarantee Fund (EAGGF) (O.J. No. L214, 13.8.1999, p. 31) as amended by Commission Regulation (EC) No. 2075/2000 (O.J. No. L246, 30.9.2000, p. 46).

5

Commission Decision (EC) No. 1999/501 of 1 July 1999 fixing an indicative allocation by Member State of the commitment appropriations for Objective 1 of the Structural Funds for the period 2000 to 2006 (O.J. No. L194, 27.7.1999, p. 49).

6

Commission Decision (EC) No. 1999/502 of 1 July 1999 drawing up the list of regions covered by Objective 1 of the Structural Funds for the period 2000 to 2006 (O.J. No. L194, 27.7.1999, p. 53).

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