The Representation of the People (Northern Ireland) Regulations 2001

Made: 12th February 2001

Coming into force: 16th February 2001

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PART I — GENERAL, INTERPRETATION AND MISCELLANEOUS

Citation, commencement and extent

1

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Revocations

2

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Interpretation

3

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Forms

4

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Communication of applications, notices etc.

5

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Electronic signatures and related certificates

6

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Copies of documents

7

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Time

8

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Official poll card at parliamentary elections

9

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Return and declaration of election expenses

10

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Interference with notices etc.

11

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Device referred to in rule 29(3A) (b) of parliamentary elections rules

12

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Registration of European Parliamentary overseas electors

13

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Amendment of rule 37(1E) of the parliamentary elections rules

14

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PART II — SERVICE AND OVERSEAS ELECTORS' DECLARATIONS

Service declarations

Qualification for Crown servant

15

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Contents of service declaration

16

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Transmission of service declaration

17

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Notification by registration officer in respect of service declarations

18

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Overseas electors' declarations

Contents of overseas elector’s declaration

19

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Certain declarants to supply copy of birth certificates

20

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Attestation of certain overseas electors' declarations

21

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Notification about registration as overseas elector

22

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PART III — REGISTRATION

Information about electors

Power to require information

23

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Evidence as to age and nationality

24

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Reminders to electors registered pursuant to a declaration

25

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Applications for registration

26

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Objections to registration

27

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Inspection of applications and objections

28

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Determination of applications and objections

Procedure for determining applications for registration and objections without a hearing

29

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Notice of hearing

30

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Hearing of applications and objections

31

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Registration appeals

32

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Circumstances when the power in section 10A(5)(b) of the 1983 Act applies

33

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Retaining entries in register

34

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Registration officer’s right to inspect certain records

35

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Notices in connection with registration

36

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Notice by registration officer of a change of address

37

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The register

Separate part of register for each parliamentary polling district

38

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Different letter for each parliamentary polling district

39

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Qualifying addresses which are not included in the register

40

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Order of names

41

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Marking of names

42

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Publication of register

43

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Information about register

44

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Preparation and publication of list of overseas electors

45

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Supply of free copies of register and list of overseas electors otherwise than on request

46

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Supply of free copies of register and list of overseas electors on request

47

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Sale of register and list of overseas electors

48

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Supply of register and list of overseas electors in data form

49

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PART IV — ABSENT VOTERS

Interpretation of Part IV

50

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General requirements for applications for an absent vote

51

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Additional requirements for applications for the appointment of a proxy

52

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Additional requirements for applications on grounds of physical incapacity or blindness

53

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Additional requirements for applications based on occupation, service, employment or attendance on a course

54

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Additional requirements for applications in respect of a particular election

55

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Additional requirements for applications by proxies to vote by post at a particular election

56

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Closing date for applications

57

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Grant or refusal of applications

58

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Notice of appeal

59

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Cancellation of proxy appointment

60

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Inquiries by registration officer

61

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Records and lists kept under sections 6, 7 and 9 of the 1985 Act

62

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Marked register for polling stations

63

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Certificate of employment at a parliamentary election

64

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PART V — ISSUE AND RECEIPT OF POSTAL BALLOT PAPERS

Interpretation of Part V

65

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Issue of Postal Ballot Papers

Form of declaration of identity

66

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Persons entitled to be present at proceedings on issue and receipt of postal ballot papers

67

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Agents of candidates who may attend proceedings on issue or receipt of postal ballot papers

68

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Notification of requirement of secrecy

69

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Notice of issue of postal ballot papers

70

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Procedure on issue of postal ballot paper

71

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Refusal to issue postal ballot paper

72

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Envelopes

73

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Sealing up of counterfoils and security of special lists

74

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Delivery of postal ballot papers

75

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Spoilt postal ballot papers

76

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Receipt of Postal Ballot Papers

Notice of opening of postal ballot paper envelopes

77

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Postal ballot boxes and receptacles

78

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Receipt of covering envelope

79

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Opening of postal voters' ballot box

80

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Opening of covering envelopes

81

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Procedure in relation to declarations of identity

82

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Opening of ballot paper envelopes

83

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Sealing of receptacles

84

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Abandoned poll

85

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Forwarding of documents

86

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SCHEDULE 1 — ENABLING POWERS

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In the case of sections 4 to 56 of the 1983 Act, the provisions cited include those provisions as applied with modifications by section 2(1) of, and Schedule 1 to, the Elected Authorities (Northern Ireland) Act 1989[^f00065].

SCHEDULE 2 — REVOCATIONS

1	2	3
Regulations revoked	References	Extent of revocation
The Representation of the People (Northern Ireland) Regulations 1986	S.I. 1986/1091	The whole Regulations
The Representation of the People (Northern Ireland) (Amendment) Regulations 1989	S.I. 1989/1304	The whole Regulations
The Representation of the People (Northern Ireland) (Amendment) Regulations 1990	S.I. 1990/561	The whole Regulations
The Representation of the People (Northern Ireland) (Variation of Specified Documents and Amendment) Regulations 1991	S.I. 1991/1674	The whole Regulations
The Representation of the People (Northern Ireland) (Amendment) Regulations 1992	S.I. 1992/832	The whole Regulations
The European Parliamentary Elections (Changes to the Franchise and Qualification of Representatives) Regulations 1994	S.I. 1994/342	Part III of the Schedule
The Local Government Elections (Changes to the Franchise and Qualification of Members) Regulations 1995	S.I. 1995/1948	Paragraphs 23 to 26 of Schedule 2
The Representation of the People (Northern Ireland) (Amendment) Regulations 1997	S.I. 1997/967	The whole Regulations
The Representation of the People (Northern Ireland) (Amendment) Regulations 1998	S.I. 1998/2870	The whole Regulations

SCHEDULE 3 — FORMS

Form A:	Elector’s official poll card
Form B:	Proxy’s official poll card
Form C:	Return of expenses required by section 75 of the 1983 Act
Form D:	Declaration as to expenses required by section 75 of the 1983 Act
Form E:	Proxy paper
Form F:	Certificate of employment
Form G:	Declaration of identity
Form H:	Statement as to postal ballot papers
Form J:	Declaration of identity (combined polls)

Form A:

ELECTOR'S OFFICIAL POLL CARD

Regulation 9(2)

Form B:

PROXY'S OFFICIAL POLL CARD

Regulation 9(3)

Form C:

RETURN OF EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT

Regulation 10(1)

Form D:

DECLARATION AS TO EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT

Regulation 10(1)

Form E:

PROXY PAPER

Regulation 57(3)

Form F:

CERTIFICATE OF EMPLOYMENT

Regulation 64(1)

Form G:

DECLARATION OF IDENTITY

Regulation 66(a)

Form H:

STATEMENT AS TO POSTAL BALLOT PAPERS

Regulation 86(1)(b)

SCHEDULE 4 — APPLICATION WITH MODIFICATIONS OF PROVISIONS OF THE 1983 AND 1985 ACTS FOR REGISTRATION OF EUROPEAN PARLIAMENTARY OVERSEAS ELECTORS

1	2
Provision applied	Modification
PART I: THE 1983 ACT	PART I: THE 1983 ACT
Section 4(5) (attainers)[^f00066]
Section 9 (register of electors)[^f00067]	In subsection (1)(a) omit “for each constituency or part of a constituency”. Omit subsection (2)(b). Omit subsections (5) to (8).
Section 13 (publication of registers)[^f00068]	For subsections (1) to (3) substitute: 1 Where a register under section 3 of the 1985 Act is in force, a revised version of it shall be published when a revised version of the registers of parliamentary and local government electors is published under this section as it has effect for the purposes of such registers. .
Section 13A (alteration of registers)
Section 13B (alteration of register: pending elections)	For subsection (4) substitute: 4 This section applies to elections to the European Parliament. .
Section 50 (effect of misdescription)	For paragraphs (a), (b) and (c) substitute “in the register”.
Section 52 (discharge of registration duties)[^f00069]	In subsections (1) and (4) after the word “Act” insert “and regulation 13 of the Representation of the People (England and Wales) Regulations 2001”.
Section 54 (payment of expenses of registration[^f00070]	In subsection (1) after the word “Act” in the first place where it occurs, insert “and regulation 13 of the Representation of the People (England and Wales) Regulations 2001”. Omit subsection (3).
Section 56 (registration appeals: England and Wales)[^f00071]	Omit subsection (1)(b).
Section 58 (registration appeals: Northern Ireland)[^f00072]
Section 63 (breach of official duty)[^f00073]	In subsection (3)— for paragraphs (a) to (d) substitute: a any registration officer, ; and for the words from “relating to” to the end of the subsection substitute “relating to the registration of European Parliamentary overseas electors”.
PART II: THE 1985 ACT	PART II: THE 1985 ACT
Section 2 (registration of British citizens overseas)[^f00074]	In subsection 1(a) omit “constituency or”. In paragraph (c) of subsection (2) for the words from “parliamentary” to the end of that paragraph, substitute “local electors”. In subsection (4) for “section 1” substitute “section 3”. In subsection (7) for “any constituency or part of a constituency” substitute “the electoral region”. In subsection (8) for “section 1(1)(a)” substitute “section 3(1)(a)”.
In section 12 (offences as to declarations etc), subsections (1), (2) and (4)	In subsection (1)(a) for the word “parliamentary” substitute “European Parliamentary”.

Signed

John Reid — One of Her Majesty’s Principal Secretaries of State — 12th February 2001

Explanatory note

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Footnotes

[^f00001]: 1962 c. 14 (N.I.).

[^f00002]: 1983 c. 2.

[^f00003]: 1985 c. 50.

[^f00004]: 2000 c. 2.

[^f00006]: 1989 c. 3; Schedule 1 has been amended by Schedule 3 to the 2000 Act.

[^f00007]: Section 10A was substituted by Schedule 1 to the 2000 Act.

[^f00008]: 1971 c. 80.

[^f00009]: Rule 29(3A) was inserted by section 13(2) of the 2000 Act.

[^f00010]: Sections 2 and 3 were substituted by Schedule 2 to the 2000 Act.

[^f00011]: Rule 37(1E) was inserted by section 1(2) of the Elections (Northern Ireland) Act 1985 (c. 2).

[^f00012]: Rule 37(1E)(f) was inserted by S.I. 1986/1091.

[^f00013]: 1995 c. 21.

[^f00014]: Rule 37(1E)(g) was inserted by S.I. 1991/1674.

[^f00015]: Section 16 was amended by Schedule 1 to the 2000 Act.

[^f00016]: Sections 14 and 15 were amended by Schedule 1 to the 2000 Act.

[^f00017]: Section 2 was substituted by Schedule 2 to the 2000 Act.

[^f00018]: Sections 1 to 3 of the 1985 Act were substituted by Schedule 2 to the 2000 Act.

[^f00019]: Section 54 was amended by Schedule 4 to the 1985 Act.

[^f00020]: Section 4 was substituted by section 1(2) of the 2000 Act.

[^f00021]: Sections 10A and 13A were substituted by Schedule 1 to the 2000 Act.

[^f00022]: Section 2 was substituted by Schedule 2 to the 2000 Act.

[^f00023]: Section 56(1)(a) was applied by Schedule 1 to the Elected Authorities (Northern Ireland) Act 1989 (c. 3) and amended by Schedule 1 to the 2000 Act.

[^f00024]: Section 10A was substituted by Schedule 1 to the 2000 Act.

[^f00025]: Section 4 was substituted by section 1(2) of the 2000 Act.

[^f00026]: Sections 7 and 7A were substituted by sections 4 and 5 of the 2000 Act.

[^f00030]: Sections 13, 13A and 13B were substituted by Schedule 1 to the 2000 Act.

[^f00031]: Section 9 was substituted by Schedule 1 to the 2000 Act.

[^f00032]: Section 2 was substituted by Schedule 2 to the 2000 Act.

[^f00033]: Section 7B was inserted by section 6 of the 2000 Act.

[^f00035]: Section 4 was substituted by section 1(2) of the 2000 Act.

[^f00038]: Sections 6, 7, 8 and 9 were amended by Schedule 6 to the 2000 Act.

[^f00040]: S.I. 1992/3204 (N.I. 20); the definition of “nursing home” has been amended by Schedule 9 to S.I. 1995/755 (N.I.2).

[^f00041]: S.I. 1972/1265 (N.I.14).

[^f00042]: 1992 c. 7.

[^f00043]: Section 6(2)(c) was amended by Schedule 6 to the 2000 Act.

[^f00044]: 1971 c. 80.

[^f00045]: Section 56(1)(b) was amended by Schedule 2 to the 1985 Act.

[^f00046]: Section 8(9) was substituted by Schedule 6 to the 2000 Act.

[^f00047]: Section 6 was amended by Schedule 6 to the 2000 Act.

[^f00048]: 2000 c. 26.

[^f00049]: Rule 24 was substituted by Schedule 6 to the 2000 Act.

[^f00050]: Section 66(6) was amended by Schedule 3 to the 1985 Act.

[^f00051]: Rule 24 was substituted by paragraph 10(3) of Schedule 6 to the 2000 Act.

[^f00052]: Sections 10A and 13A were substituted by Schedule 1 to the 2000 Act.

[^f00053]: Section 53 was amended by Schedule 4 to the 1985 Act and Schedule 1 to the 2000 Act.

[^f00054]: Section 201(1) was amended by S.I. 1991/1728 and section 201(3) was inserted by Schedule 1 to the 2000 Act.

[^f00055]: Rule 24 was substituted by Schedule 6 to the 2000 Act.

[^f00056]: Schedule 2 was amended by Schedules 2 and 4 to the 1985 Act; Schedules 1 and 6 to the 2000 Act; Schedule 16 to the Local Government (Wales) Act 1994 (c. 19); and section 5 of the Representation of the People Act 1989 (c. 28). Schedule 2 has also been amended by section 9 of the 2000 Act but the amendments are not yet in force.

[^f00057]: Section 3 was substituted by Schedule 2 to the 2000 Act.

[^f00058]: Section 4 was substituted by section 1(2) of the 2000 Act.

[^f00059]: Sections 9, 10A, 13, 13A and 13B were substituted by Schedule 1 to the 2000 Act.

[^f00060]: Rule 29(3A) was inserted by section 13(2) of the 2000 Act.

[^f00061]: Section 2 was substituted by Schedule 2 to the 2000 Act and sections 6 to 9 were amended by Schedule 6 to that Act.

[^f00062]: The European Communities (Designation) (No. 3) Order 1993 (S.I. 1993/2661).

[^f00063]: 1972 c. 68.

[^f00064]: 1978 c. 10.

[^f00065]: 1989 c. 3; Schedule 1 was amended by Schedule 3 to the 2000 Act.

[^f00066]: Section 4 was substituted by section 1(2) of the 2000 Act.

[^f00067]: Section 9 was substituted by Schedule 1 to the 2000 Act.

[^f00068]: Sections 13 to 13B were substituted by Schedule 1 to the 2000 Act.

[^f00069]: Section 52 was amended by Schedule 4 to the 1985 Act.

[^f00070]: Section 54 was amended by Schedule 4 to the 1985 Act.

[^f00071]: Section 56 was amended by Schedule 4 to the 1985 Act and Schedule 1 to the 2000 Act.

[^f00072]: Section 58 was substituted by Schedule 1 to the 2000 Act.

[^f00073]: Section 63 was substituted by Schedule 4 to the 1985 Act.

[^f00074]: Section 2 was substituted by Schedule 2 to the 2000 Act.

Editorial notes

Form J:

DECLARATION OF IDENTITY (COMBINED POLLS)

Regulation 66(b)

Disclosures relating to national insurance numbers

35A

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Notices in connection with registration

Notice by registration officer of a change of address

PART VI — SUPPLY OF REGISTER ETC

Interpretation and edited register

Interpretation of Part VI etc

87

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Edited version of register

88

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General restrictions

Restrictions on supply of full register and disclosure of information from it by the Chief Electoral Officer and his staff

89

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Restriction on use of the full register or information contained in it supplied in accordance with any enactment or otherwise obtained

90

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Supply on publication and specific restrictions

Supply of free copy of full register to the British Library

91

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Supply of free copy of full register to deputy returning officer at local elections and restrictions on use

92

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Supply of free copy of full register etc to the Northern Ireland Statistic and Research Agency and restrictions on use

93

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Supply of free copy of full register etc to Electoral Commission

94

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Supply of free copy of full register etc to Local Government Boundary Commissioner and Boundary Commission and restrictions on use

95

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Supply on request and specific restrictions

Supply of full register etc under regulations 97 to 102: general provisions

96

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Supply of full register etc to elected representatives and restrictions on use

97

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Supply of full register etc to holders of relevant elective offices and candidates

98

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Supply of full register etc to local constituency parties and restrictions on use

99

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Supply of full register etc to registered political parties etc and restrictions on use

100

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Supply of full register etc to certain candidates and restrictions on use

101

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Supply of full register etc to police forces and restrictions on use

102

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Sale of edited and full register and specific restrictions

Sale of edited register

103

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Sale of full register etc: restrictions on supply, charges, etc

104

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Sale of full register etc: general provisions

105

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Sale of full register etc to government departments

106

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Sale of full register etc to credit reference agencies

107

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Supply to processor and offences

Supply of register to processor

108

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Offences in respect of contravention of Part VI regulations

109

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Applications for an electoral identity card

12A

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Registration of European Parliamentary overseas electors

Amendment of rule 37(1E) of the parliamentary elections rules

Requests for information

Provision of information to the registration office

Disclosure of information

35B

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Notices in connection with registration

Notice by registration officer of a change of address

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .